Design-Build Division

2018 Problem Statement

Request for Qualifications (RFQ)

Project Description

FDA (The Food and Drug Administration) is one of several public health agencies, and it is charged with protecting American consumers from certain type products that are not safe, pure, and effective. In order to accomplish this, FDA conducts inspections of the nation’s 95,000 regulated businesses using its 1100 investigators. These employees are located in district and local offices in 157 cities across the country.

FDA also employs 2100 scientists, including 900 chemists and 300 microbiologists, who perform various duties relating to consumer protection, including testing samples taken during inspections, reviewing scientific evidence submitted by companies as they try to gain approval for new products, testing the safety of the nation’s food supply and investigating the biological effects of commonly used chemicals.

FDA is the federal agency responsible for ensuring that foods are safe, wholesome and sanitary; human and veterinary drugs, biological products, and medical devices are safe and effective; cosmetics are safe; and electronic products that emit radiation are safe. FDA also ensures that these products are honestly, accurately and informatively represented to the public.

The Government is seeking Design-Build proposals to provide a minimum of 65,810 to a maximum of 69,100 of American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Office Area (ABOA) square feet (SF) of contiguous space to house FDA laboratory and administrative personnel.

The Space shall be located in a modern quality Building of sound and substantial construction with a facade of stone, marble, brick, stainless steel, aluminum or other permanent materials in good condition. The Space offered shall be in a Building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences. The Space, at Occupancy, shall receive Seismic and Fire/Life Safety Certification from a registered engineer stipulating the Space meets the Code requirements in effect at time of Occupancy.

The Government requires 0 structured/inside parking spaces and 19 surface/outside parking spaces, reserved for the exclusive use of the Government. These spaces must be secured and lit.

The Government may require use of part of the Building roof for the installation of antenna(s). If antenna space is required, specifications regarding the type of antenna(s) and mounting requirements are included in the agency requirements information that will be provided.

Approximately 250 ABOA SF will be used for the operation of a vending facility under the provisions of the Randolph-Sheppard Act (20 USC 107 et. seq.). The Government will control the number, kind, and locations of vending facilities and will control and receive income from all automatic vending machines. The Government will not compete with other facilities having exclusive rights in the Building.

Scope of Services

The design-build contractor will be responsible for performing the following services:

  1. Develop a design-build proposal which meets or exceeds the minimum requirements set forth in the forthcoming Request for Proposal (RFP), while not exceeding the construction cost limitation.
  2. Evaluate the project schedule, including overall design duration, design milestones, construction duration, construction milestones, and preliminary turnover milestones. Identify the risks associated with design and construction activities.
  3. Evaluate site usage and recommend to the Owner an appropriate site layout considering the RFP requirements.
  4. Describe firm’s knowledge of Quality Assurance, including Design Quality Control and Contractor Quality Control.
  5. Provide design, preconstruction, and construction services required to complete the project in accordance with the RFP documents.

Minimum RFQ Requirements

Requirements for this project include evidence of a minimum of (two) completed projects of similar scope and complexity. Firms must submit (one) hard copy and (one) electronic copy of their qualifications. Hard copy submissions shall be contained within a 1” three ring binder. The contents within the hard copy binders shall be comprised of 8 ½” x 11” paper, or 11” x 17”, subdivided by labeled tabs. Any sheets that are 11” x 17” in size shall be Zfolded. The electronic copy must be in PDF format and saved on a thumb drive. The thumb drive electronic copy shall be clearly labeled and placed within the hard copy binder. RFQ responses which do not follow the requirements below are subject to disqualification:

  1. Table of Contents:
  2. Cover Letter:
    1. Cover letter shall be the first tab of the binder, and be addressed to:
      2018 ASC Region IV – Design Build Division
      Attn: Competition Judges
      2700 Sylvan Road
      Nebraska City, NE 68410
    2. Letter shall be signed by the project team leader and list an email address where they can be reached during the RFP phase of the competition (email address shall not contain a designation which discloses the university in which the team attends). Email will be the primary method of information distribution throughout the RFP phase of the competition.
  3. Company Information:
    1. History of company (1 page maximum)
    2. Description of divisions or area offices
    3. Types of services provided by your construction firm
    4. Scopes of work self-performed by your construction firm
    5. Safety programs and/or policies and EMR (1 page maximum)
    6. Quality program (1 page maximum)
    7. Percent of total work procured under each of the following project delivery methods: Design-Bid-Build, Design-Build, Design-Assist, and/or others
    8. Company information of Design Firm partner for this project, noting recent projects completed together. (1 page maximum)
    9. Bonding Capacity and Bond Rate applicable to this project
    10. Professional Liability, General Liability, and Automobile Liability Insurance Limits
    11. Number of employees – Salaried & Craft
    12. Annual volume the last three years and current backlog (provide breakout for Design-Build projects). Company balance sheets are not required.
    13. List of projects that your firm has been terminated or defaulted on within the past 5 years. Provide project name, project value, Owner contact and reason for termination or default.
  4. Provide relevant experience on a minimum of 2 projects (2 pages maximum per project):
    1. Project name and address of project
    2. Construction Type (I thru V) and Occupancy Classification (IBC or UBC designation)
    3. Gross square footage
    4. Original GMP/Stip Sum amount and final Contract Amount (explain variances)
    5. Original Project Duration (in calendar days) and final Project Duration (explain variances)
    6. Occupancy date
    7. Performance and Payment bond provided?
    8. Approximate number of Requests for Information
    9. Delay claims, amount, and result
    10. Any court or arbitration proceedings and result
    11. Liquidated damages paid or bonuses received
    12. Exceptional characteristics of the project
    13. Project photos or renderings are not required, but encouraged
  5. Project Team Information:
    1. Provide a detailed description of your construction firms experience working as a team with project owners, design firms, and subcontractors. (2 page maximum)
    2. Description of each team member’s position within their firm, their role on the project team, and their qualifications. Team member photos are required. (2 team member descriptions per page)
    3. Organization chart showing roles and relationships of each team member relative to this specific project.

For bonus points: Team produced video submissions to enhance the communication of your qualifications will be accepted (time limited to 5 minutes). These can include but not limited to: company and employee introductions, previous work showcases or tours, company statistics, recommendations, etc. Videos can be submitted with the electronic copy of the RFQ and must be noted as included in the cover letter.

Qualifications Due

Thursday, October 25, 2018 @ 6:00 AM CDT.

The submitted qualifications will account for 10% of the overall proposal score. Late submissions will receive a zero in this category.

Request for Proposal (RFP) Information

After the RFQ proposals are submitted, the RFP documents will be issued electronically to all short-listed firms. Each qualified team will receive a thumb drive that contains the RFP documents in either PDF or AutoCAD format. One (1) set of 11” x 17” conceptual level drawings based on program requirements will be required in your proposal. At a minimum a set of conceptual level drawings must include, but is not limited to:

  1. Site Layout Plan
  2. Floor Plan
  3. Two Building Elevations
  4. One Building Section

One (1) hard copy submission of your proposal will be required. Hard copies are to be bound in three ring binders, labeled and tab divided. Paper within binder is to be 8 ½” x 11” and/or 11” x 17” (11” x 17” pages shall be Z-folded).

Other requirements of the RFP will include a demonstration of your firm’s knowledge on the following items. It is important that your firm research these items prior to receiving the RFP documents:

  1. Management of the design and construction processes as it relates to design solutions, design management, schedule and cost management.
  2. Determining the value of the work at a conceptual level.
  3. Subcontracting, including subcontractor budget pricing, and bid packaging.
  4. Development of conceptual CPM schedules.
  5. Knowledge of Guaranteed Maximum Price/Stipulated Sum agreements.
  6. Mechanical, plumbing, process piping, and electrical systems and the appropriate use of them in laboratories.
  7. Identification of risks and how to manage them.

The response to the RFP will require an oral presentation. Firms should concentrate on the following in preparation for the oral presentation:

  1. Budget: pricing for design, major scopes of work, contingency, self-performed work, fees and general conditions
  2. Project Schedule: design milestones, construction milestones, and critical dates
  3. Design: compliance with owner requirements, building orientation to the site, constructability, drawing package structure, and review of design deliverables
  4. Project Risks: identify risks and opportunities as it relates to design, schedule, and budget
  5. Owner Relations: Identify the owner and owner’s Representatives involvement with the project.

Division Rules

Specific rules and scoring sheets for the Design-Build Division can be found by clicking here.

Past Problem Statements

Click here for a list of past problem statements.